What is the role of Record Merge Fields in prompt templates?

Record Merge Fields play a crucial role in connecting template prompts to specific fields within Salesforce objects. When using prompt templates, these merge fields allow for dynamic data insertion, which means information from Salesforce objects can be populated into the templates based on the records being processed. This capability is essential for generating personalized messages, reports, or documents that reflect the individual characteristics of each record.

By utilizing merge fields, users can ensure that templates are not only standardized but also customized with relevant data from the Salesforce database. This connection allows for automation and efficiency in operations, where templates can be filled out with accurate and specific data without manual input.

The other options do not directly pertain to the function of Record Merge Fields within prompt templates. Enhancing data visualization in reports, filtering external data sources, and creating backup copies of records are distinct tasks that fall outside the primary purpose of merge fields in this context.